Grants Operations Coordinator Sr - 100% Remote

Company: Medical College of Wisconsin
Location: Chicago
Posted on: May 22, 2025

Job Description:

Position Description:




Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). In the role of a Grants Operations Coordinator Sr. you will be working in our Pediatrics Department. PurposeCoordinates the pre-award budget planning and the post-award administration of various grants assigned to one or more pediatric divisions. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities.Primary Functions

• Assists administrative staff and research team in the creation, negotiation, and administration of grants, contracts, and research proposals.
• Assists with pre-award budget development for applications. Reviews all proposals prior to submission and confirm compliance with sponsor guidelines, as well as with Institution policies and procedures.
• Coordinates the grant process from development and submission to the post-award stage. Collaborate with the Grants and Contracts Office and the Office of Sponsored Programs on facilitation of these awards.
• Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.
• Identifies funding sources and administers grant budgets.
• May consolidate sources of information to ensure application document requirements are complete. Maintains detailed, up-to-date records and templates of PIs other support.
  • Ensures compliance with grant guidelines, budgets, and stipulations. Keeps updated on all new federal and state regulations that apply to the grant process; interprets agency-specific guidelines/regulations that apply to the proposal and awards process.
  • Tracks the status of pending applications and follows up with investigators regarding review/funding status of applications.
  • Interprets regulations and guidelines for program funding for standard grants and prepares periodic reports.
    • Generates forecasts to analyze financial trends, funding resources, and research impact of decisions on grant funding budgets.
    • Analyzes monthly financial performance compared to Sponsor budget. Research variances and provide insight as to why they are occurring.
    • Maintains records of division grant activity and provides reports to leadership upon request.
    • Other research related system support including iLab and Forte administration.
    • Oversee completion of special projects as assigned.
      • Conducts financial analysis and reconciliation, analyzes Income statements, and prepares accurate and timely reports.
      • Generates forecasts to analyze financial trends, funding resources and research impact of decisions and RO
        All remote work must be performed within one of the MCW registered payroll states, which currently includes: WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN,TX, and UT.
        
        Knowledge - Skills - Abilities Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.
        
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        Preferred Schedule:
        
        
        
        
        Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        Position Requirements:
        
        
        
        
        Specifications
        Appropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Bachelor's degreeMinimum Required Experience: 6 years of experiencePreferred Education: Master's DegreePreferred Experience: 3 Years experience
        
        
        Target salary range for this position is between $73,000.00 and $93,00.00 annually. The final offered salary will depend on the applicant's education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment. Why MCW?
        • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
        • 403B Retirement Package
        • Competitive Vacation and Paid Holidays offered
        • Tuition Reimbursement
        • Paid Parental Leave
        • Pet Insurance
        • On campus Fitness Facility, offering onsite classes.
        • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a full list of positions see: For a brief overview of our benefits see: At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you.
          
          
          
          
          
          
          
          MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
          
          
          
          The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
          
          
          
          
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Keywords: Medical College of Wisconsin, Racine , Grants Operations Coordinator Sr - 100% Remote, Other , Chicago, Wisconsin